PRACTICAL GUIDE PRÁCTICA · TMS IMPLEMENTATION
From Spreadsheets to Automated Cash Management
Prepare the Ground Before Implementing a TMS
Implementing a TMS is a decision that goes far beyond simply choosing a technology solution. First, you need to understand which processes need to evolve, set priorities, organize the project, and align Finance, IT, and management.
This practical guide walks you through this reflection process so you can assess the current state of your treasury operations and approach a future implementation with greater insight.
Before considering the tool, it’s important to ask the right questions
Many companies turn to automation after years of accumulating minor friction points: scattered information, reliance on Excel, manual reconciliations, difficulties updating forecasts, or too much time spent collecting and validating data.
01. PROCESSES
Which tasks are the most time-consuming? Where do errors or duplications occur? Which processes should be automated first?
02. ORGANIZATION
Who should be involved in the project? What resources will be needed? Is the team ready to change the way it works?
03. FINANCE + IT
Which systems need to be integrated? What dependencies exist? How can financial needs be coordinated with technical requirements?
Answering these questions before selecting a solution helps define a more realistic project that is aligned with the company’s needs.
Does your current treasury model still meet the company’s needs?
A model based on spreadsheets, online banking portals, and manual processes may work for a while. Limitations typically arise as complexity increases.
A model based on spreadsheets, online banking portals, and manual processes may work for a while. Limitations typically arise as complexity increases.
At that point, tasks that were once manageable begin to take up too much time and hinder visibility into liquidity.
Some warning signs
- The daily cash position takes too much time to calculate
- Forecasts are updated late or are unreliable.
- Reconciliation still relies on manual tasks.
- Information is scattered across banks, ERP systems, and spreadsheets.
- The team spends more time collecting data than analyzing it.
- There are concerns about traceability, authorizations, or payment controls.
- Management needs faster information to make decisions.
MATURITY CHECKLIST
Start by figuring out where you stand
Before deciding where to go next, you need to understand your starting point.
That’s why we’ve included a 12-question maturity assessment in this guide that analyzes some of the key factors influencing cash management:
- Daily cash position.
- Reliance on spreadsheets.
- Liquidity forecasting.
- Bank reconciliations.
- Integration between banks, ERP, and internal systems.
- Traceability and control.
- Payments and approvals.
- Reporting for management.
- Banking, corporate, and international complexities.
- Preparing the team for change.
By the end, you’ll be able to place your company on one of four maturity levels and identify the next steps to consider.
A guide to paving the way toward automation
You don’t need to have chosen a tool yet. The guide is designed specifically to help you organize your preliminary thoughts and understand what you should consider before beginning an implementation.
BEFORE CHOOSING
- Determine whether your current model has stopped scaling.
- Assess the maturity level of your treasury function.
- Identify which processes to prioritize.
- Define your needs before comparing solutions.
BEFORE IMPLEMENTING
- Understand which roles should be involved.
- Coordinate the needs of Finance and IT.
- Anticipate integrations and dependencies.
- Familiarize yourself with the typical phases of a project.
- Identify risks before they arise during implementation.
Technology is the enabler. The implementation methodology is what turns that technology into a real business improvement.
— Esther Nieto Cabrera, Director of Professional Services at All CMS
TECHNOLOGY + PARTNER
Choosing a solution is only part of the decision
Features, security, integration, scalability, and support are important criteria when comparing solutions. But an implementation also requires turning those capabilities into processes that work within the reality of each company.
The technology solution provides
- Features.
- Automation.
- Integration.
- Security.
- Reporting.
- Scalability.
The implementation partner provides
- Expertise in prioritizing features.
- Adaptation to actual processes.
- Design of the connection model.
- Governance, Roles, and Best Practices.
- Definition of useful indicators.
- Roadmap for progress.
BEFORE, DURING, AND AFTER
A partner for the finance department
At All CMS, we’ve been supporting finance teams in evolving their cash management for 15 years. The experience we’ve gained from over 100 projects has taught us that the decisions made before we begin shape much of the journey ahead.
That’s why our work begins by listening to and understanding the starting point: processes, systems, banks, needs, priorities, risks, and objectives.
Our support continues through the definition of scope, configuration, integration, training, and implementation, and continues afterward with ongoing support and refinement.
The Process
01. Initial Assessment
02. Solution Design
03. Planning
04. Integration
05. Configuration
06. Training
07. Testing and Validation
08. Implementation
09. Support and Upgrades
In accordance with Regulation 2016/679 and Organic Law 3/2018 on the Protection of Personal Data and Digital Rights, All CMS (Altin Cash Management SL) will process the data you provide in this form for the purpose of offering you more information about All CMS solutions. Only if you give your express consent will we process your data to send you information via the channels indicated on the form regarding our business, products, and services. If you wish, you may exercise your rights of access, rectification, erasure, and other rights recognized in the aforementioned regulations by sending an email to info@altincms.es. You can obtain more information at the email address provided or by accessing our privacy policy.
FREE PRACTICAL GUIDE
Pave the way toward automated treasury management
Download “From Spreadsheets to Automated Treasury” and use the guide to organize your planning process before implementing a TMS.
You’ll find criteria for reviewing your processes, assessing the maturity of your treasury, preparing your team, coordinating Finance and IT, selecting technology and a partner, and approaching the implementation with a clear roadmap.
Fill out the form to receive the guide.